B2B Appointment Setting Services
TURNING OUTREACH INTO MEETINGS
Book high-value meetings with decision-makers. Reexia helps businesses grow with expert B2B appointment setting.
Reexia’s appointment setting service ensures you only speak with key decision-makers, freeing up your sales team to focus on closing deals.
Our appointment setting service takes the pressure off your sales team by securing qualified meetings with decision-makers who matter most to your business. We handle the outreach and qualification, so your team can focus on building relationships and closing deals.
Our B2B Appointment Setting – Key Features
- 1. Qualified Meetings Only: Connect with verified decision-makers who match your target profile.
2. Efficient Outreach: We filter out unqualified leads so you only engage with real opportunities.
3. Enhanced Sales Productivity: Free your team from early-stage prospecting and let them focus on closing.
4. Multi-Channel Approach: Phone, email, and data-backed outreach to maximise response rates.
5. Consistent Pipeline Growth: Regularly scheduled meetings to keep your sales funnel strong and predictable.
Why use B2B appointment setting?
B2B appointment setting is a proven way to connect your sales team with qualified decision-makers, shorten sales cycles, and keep your pipeline full of real opportunities.
Key steps to successful appointment setting campaigns
Defining Your Ideal Prospect:
Identify the right industries, company sizes, and decision-makers that match your business goals to ensure every meeting is relevant.
Building Quality Data Lists:
Use accurate, targeted contact lists to reach decision-makers who are most likely to benefit from your solution.
Engaging Conversations:
Develop professional outreach scripts and approaches that spark interest and secure time with key contacts.
Qualification Process:
Ensure prospects meet your agreed criteria before scheduling, so your sales team only invests time in real opportunities.
Testing & Analytics:
Track connection rates, responses, and meeting outcomes to refine the process and improve results over time.
Consistency & Follow-Up:
Maintain regular outreach and follow-ups to secure meetings, strengthen relationships, and build a predictable pipeline.
Case Study - Logistic/Shipping
A local logistics company partnered with Reexia to boost their sales pipeline through targeted appointment setting. The objective was to secure face-to-face meetings with decision-makers in their area, giving their sales team more qualified opportunities to present their services.
With consistent daily outreach, our team has been securing an average of three qualified meetings per day of calling. Each meeting is arranged as an in-person appointment, allowing the client’s sales team to build stronger connections and present directly to prospects.
The outcomes have been highly profitable. With a 40% close rate on meetings arranged, the campaign has delivered a steady stream of new business opportunities and generated strong returns for the client.
Why Choose Reexia?
“Because we secure meetings with the right decision-makers, freeing your sales team to focus on building relationships and closing deals.”
Targeted Outreach That Works
We don’t spray and pray. Every campaign is built on clean, relevant data, ensuring your outreach reaches the right decision-makers from day one.
Systemised + Human Approach
Our process combines proven systems with real human expertise. Data research, email marketing, and telemarketing are tightly managed to deliver consistent results.
Flexible Business Development
Whether you need a short pilot, ongoing lead generation, or fully outsourced business development, we tailor our services to your goals, without locking you into unnecessary overheads.
Frequently Asked Questions
What type of appointments do you book?
We focus on booking qualified conversations with relevant decision makers, rather than introductory or unqualified calls. The aim is to create meaningful discussions where there is a clear business fit and genuine interest in learning more about your offering.
How do you qualify prospects before booking a meeting?
Prospects are qualified through research and conversation before an appointment is scheduled. We confirm decision maker relevance, level of interest, business context, and alignment with your target profile to ensure the meeting has commercial value.
What happens if a prospect does not attend the meeting?
If a prospect does not attend, we follow up to reschedule where appropriate and re confirm interest. We also provide feedback so that no shows and weak opportunities can be identified and reduced across future activity.
Can appointment setting be combined with telemarketing or email outreach?
Yes. Many clients use appointment setting as part of a wider outreach programme that includes telemarketing and email. This helps nurture interested prospects and increases the likelihood of securing high quality meetings.
Do you target specific industries or decision maker profiles?
Yes. Campaigns are built around your ideal customer profile (defined by you, with our assistance), including industry, job role, company size, and market focus. This ensures conversations are relevant and your appointments are booked with the right type of organisation.